Citation and Publication of Material from the Archives
Acquiring Permission to Publish
Permission to publish from unpublished manuscripts or published works under copyright must first be obtained from the holder of the copyright. It is the responsibility of the researcher to secure that permission. The Archives staff will assist in identifying the holder of copyright. The Archives can grant permission to publish only those materials for which it holds the literary rights. In cases where copyright is held by the YMCA of the USA, the Archives will mediate a request for permission. The YMCA of the USA will ordinarily grant the usual publication rights to applicants with non-profit purposes. In giving such permission, the Archives and/or the YMCA of the USA does not surrender its own right to publish the same materials nor its right to permit others to do so.
The researcher accepts full responsibility for observing the laws of libel and invasion of privacy as well as the copyright law.
Use fees for publication or commercial use in any format may apply. Contact the Archives for more information.
When publishing images of materials held by the archives, the archives should be credited as follows: Kautz Family YMCA Archives. University of Minnesota Libraries.
Citing Materials From the Collection in Your Work
General Format for Citations:
Although publishers or institutions may prescribe their own style, the following sequence of elements is recommended for archival materials held in the collection:To identify the document or item being cited, give a brief title or characterization, together with the date, if possible. Examples:
- For a report: Harlow, Harold. "Racial Integration in the YMCA," 1960
- For minutes: Committee on Interracial Advance, minutes, 12 June 1968
Document Location Within the Collection
The size and complexity of the collection will dictate the amount of detail necessary to define the location. If the identification of the document itself provides a clear indication of its location, no additional information need be provided. Otherwise, give the folder title and, if applicable, the series (grouping of records) within which the item was found as indicated on the collection finding aid. DO NOT use box numbers, as these may change over time. Example:
- Human Rights Reports and Correspondence, 1963-1964. Leo Marsh Files. (For a document which was found in a folder called "Human Rights Reports and Correspondence, 1963-1964," which was part of a sub-group of material within the collection called "Leo Marsh Files.")
The name of the organization, program, department, or individual who created the records as given on the collection finding aid. If in doubt, consult the staff. Examples:
- Interracial Programs Records
- Armed Services Division Records
Kautz Family YMCA Archives. University of Minnesota Libraries.
Examples of Full Citations
For an untitled speech from the William V. Phillips Papers:
Retirement Celebration Speech, January 31, 2002. Speeches, 1992-1998. William V. Phillips Papers. Kautz Family YMCA Archives. University of Minnesota Libraries.
For a report from the Interracial Programs Records:
Martin, Freddie. "The Affirmative Action Controversy," Fall 1972. Reports and Publications, 1971-1972. Interracial Programs Records. Kautz Family YMCA Archives. University of Minnesota Libraries.
For a letter from the Emma Young Dickson Papers:
Florence Barrett to Dickson, March 25, 1919. Emma Young Dickson Papers. Kautz Family YMCA Archives. University of Minnesota Libraries.