Minnesota Orchestra Staff
Minnesota Orchestra
Operations Records
1972-96
University of
Minnesota Libraries. Performing Arts Archives, Manuscripts
Division [paa]
13 boxes
(4.8 linear feet)
These records document
activities of Operations and contain general office files, records of labor
negotiations and other personnel issues, and files relating to numerous events
sponsored by the Orchestra, both orchestral concerts and presentations
sponsored by Orchestra Hall.
PA 12, Series 5.5
English
High Bay, R6, D3, Shelf 12
Restrictions on Access
Materials are open to research without restriction except for portions
designated as restricted, confidential, or sealed. For the latter material,
prior permission in writing from the President of the Minnesota Orchestral
Association is required.
Permission to examine this collection will be granted to any qualified
researcher upon completion of an application form. The original documents do
not circulate and may only be used in the Reading Room of the Manuscripts
Division.
Restrictions on Use
Photoreproduction and audio reproduction of any materials in which the
Minnesota Orchestral Association holds copyright, shall be performed only with
the written permission of the MOA except for photoreproduction of any published
materials of the Association in the public domain.
Preferred Citation
Minnesota Orchestra Operations Records (PA 12, Series 5.5), Minnesota
Orchestra Archives, Performing Arts Archives, University of Minnesota
Libraries, Minneapolis.
Acquisition
Transferred to the archives in March 2000.
Processing Information
The collection was processed and the finding aid written by Leslie
Czechowski, February 2003.
Organization of the Collection
The collection is roughly organized by subject:
- Office files, 1972-93 (Boxes
1-3)
- Labor negotiations, 1973-88 (Box
4)
- Sommerfest & Symphony for the Cities, 1981-90 (Box
5)
- Concerts, 1975-92 (Boxes
6-7)
- Production books, 1992-96 (Boxes
8-10)
- Events files, 1991-94 (Box
11)
Historical Note
As with other departments of the Minnesota Orchestra, the work of
Operations has overlapped with that of other areas. They handle tours, runouts,
and the stage management of concerts among other responsibilities. During the
early period covered by these records, the manager also handled personnel
matters.
An incomplete list of Operations Managers includes:
- Barry Hoffman 1974-76
- Paul R. Chummers 1977-79
- Jeffrey E. Prauer 1979-81
- George Alexsovich 1982-85
- James N. Berdahl 1986-91
- Gail M. Samuel 1991-93
- Beth Kellar-Long 1993-present
Scope and Content Note
These records document activities of Operations during a thirty-year
period after the opening of Orchestra Hall. The contain general office files,
records of labor negotiations and other personnel issues, and files relating to
numerous events sponsored by the Orchestra, both orchestral concerts and
presentations sponsored by Orchestra Hall. Other records in Series 6: Events
more completely document many of the activities addressed here, notably
Sommerfest, tours & runouts, and Pops concerts.
Boxes 8-10 include production
books that contain basic information about concerts and concert planning,
arranged chronologically. Box 11 contains
files from the Head Usher that detail performances from the front-of-house.
Related Material
See Series 4.4 for additional material relating to labor negotiations
with musicians and other related materials. More complete tour information may
be found in Series 6.1 and detailed files relating to Sommerfest and Pops are
located in Series 6.6 and 6.7. See also Series 5.3 for other related
material.
Index Terms
This collection is indexed under the following headings in the catalog
of the University of Minnesota Libraries. Researchers desiring materials about
related topics, persons or places should search the catalog using these
headings.
Hoffman,
Barry
Chummers, Paul R.
Prauer, Jeffrey E.
Alexosovich, George
Berdahl, James N.
Samuel, Gail M.
Kellar-Long, Beth
Minnesota
Orchestra
Sommerfest
Symphony for the Cities
Detailed Contents
The following section contains a detailed list of the materials in the
collection.
Minnesota Orchestra Operations Records
1972-96
Accident/illness reports
1980-84
1
Automobile
1978-79
1
Broadcasts
1991-92
1
Business/accounting matters & internal control
1975
1
Concert duty
1975-78
1
Dress requirements
1974-80
1
Ford Foundation reports (2 folders)
1972-75
1
Hardy Holzman Pfeiffer Associates
1974
1
House doctor
1974-78
1
Incident reports
1992-93
1
Insurance
1974-79
1
Marketing plan
1992-93
1
Memos--To and from staff (2 folders)
1974-77
2
Minnesota Clean Indoor Air Act
1976-78
2
Minnesota Public Radio
1974-76
2
MOA staff memos
1975-77
2
Operations handbook
1983
2
Operations' meeting minutes
1982-83
2
Orchestra Hall progress
1974
2
Ordway Music Theatre
1987-91
2
Oxford Development Minnesota (IDS)
1978-80
2
Peavey Park Plaza
1975-80
2
Peavey Plaza Sculpture Board
1977-79
2
Pension plan
1977-78
2
Sound system
1974-79
2
Sound system (Arthur Stokes)
1977-79
2
Standard Operating Procedures
1975-76
2
Steeg Productions (film project)
1974
2
Truck
1976-79
2
United Handicapped Federated
1974-79
2
Artistic Advisory Committee
1973-77
2A
Cabaret Pops
1977-79
2A
Orchestra Members Committee
1974-76
2A
Performance reports
1977-78
2A
Programs, rentals
1980
2A
Rental information
1974-85
2A
Rental reports
1976-82
2A
Sales reports
1980-82
2A
Hall Operations Committee
1974-83
3
8 folders; includes meeting minutes
Minnesota Orchestra Members Committee
1986-90
3
Musicians' solo fees
1977-78
3
Musicians' contracts
1978
3
This file is confidential
Musicians' salaries
1974-78
3
4 folders; these files are confidential
Orchestra members (personal)
1977-79
3
Stagehands (IATSE)
1974-76
3
Stagehands (Local #13)--Contract
1974-76
3
Contract negotiations
1979
4
2 folders
Labor negotiations
1985
4
3 folders
Labor negotiations
1988
4
5 folders
Master contract
1973-79
4
July Fourth concerts
1984-87
5
3 folders
Sommerfest
1981-83
5
10 folders
Symphony for the Cities
1981-90
5
14 folders; 1981-82 folder includes a history of the project
Cabaret Rug Concerts
1976
6
Holiday Festival
1975
6
Rochester series
1992-93
6
2 folders
St. Ben's series
1979-83
6
3 folders
St. Catherine's series
1975-80
6
Florida tour
1976
6
Eastern tour
1980
6
National tour
1982
6
Eastern tour
1983
6
Walker Art Center chamber music
1985-90
6
5 folders
Marriner award
1984
6A
MO/SPCO joint concert
1984
6A
Rochester--Board meetings
1983-84
6A
Rochester--Budgets
1983-84
6A
Rochester--Board meetings
1984-85
6A
Rochester--Season brochure
1984-85
6A
Rochester--Subscription sales
1984-85
6A
Rochester--Board meetings
1985-86
6A
Rochester--Contracts
1975-76, 1984
6A
St. Benedicts--Board meetings
1983-84
6A
St. Benedicts--Grant
1983-84
6A
St. Benedicts--Board meetings
1984-85
6A
St. Catherine's season
1980-84
6A
Bakken Library concerts
1984-87
7
Boris Godunov
1988
7
Dialogue '88
1988
7
Includes premiere of Stephen Paulus' "Voices"
Falstaff supratitles
1990
7
Fleezanis recital
1988
7
Garrison Keillor. Lake Wobegon Loyalty Days
1989
7
Guarantors' concerts
1984-92
7
3 folders
Injury Prevention Study
1990
7
Ironworld
1986
7
Jack Moore benefit
1988
7
Jazz Week
1984
7
Nigel Kennedy concert
1992
7
King of Sweden's visit
1982
7
King's Singers
1990
7
Libby Larsen. Ghost of an Old Ceremony (premiere)
1991
7
Master classes
1975-84
7
Messiah
1983-85
7
Midsummer
1990
7
Musicians Against Nuclear Arms concert
1984
7
2 folders
Night at the Pops
1989
7
Osmond Weekender
1982
7
Pension benefit concerts
1975-76
7
Walt Disney World Holiday concert
1987
7
Concert productions
1992-93
8
2 folders
Production book
1993-94
8
3 folders
Summer presentations
1994-95
8
Concert productions
1994-95
9
2 folders
Eiji Oue inaugural events
1995
9
Presentations
1994-95
9
Presentations
1995-96
9
Subscription concerts
1995-96
9
Production book: Symphony for the Cities
1994-96
10
Special concerts
1995-96
10
Events files
1991-94
11
8 folders
House Managers' Reports
1990-91
11
Ushers' handbook
1985
11