mo-01 Minnesota Orchestral Association Board of Directors Records Finding aid created by Leslie Czechowski University of Minnesota Libraries 27 June 2003
University of Minnesota Libraries Minneapolis, MN 55455
EAD encoding by Leslie Czechowski, 27 June 2003 English Minnesota Orchestra Staff and Board Members Minnesota Orchestral Association Board of Directors Records 1945-2001 University of Minnesota Libraries. Performing Arts Archives, Manuscripts Division [paa] 47 boxes (18.5 linear feet) Contains annual reports and materials from annual meetings, minutes from meetings of the Board and of the Executive Committee, various committee minutes and reports, and the confidential files of search committees for Music Directors. PA 12, Series 1 English Mezzanine Restrictions on Access

Materials are open to research without restriction except for portions designated as restricted, confidential, or sealed. For the latter material, prior permission in writing from the President of the Minnesota Orchestral Association is required.

Permission to examine this collection will be granted to any qualified researcher upon completion of an application form. The original documents do not circulate and may only be used in the Reading Room of the Manuscripts Division.

 Restrictions on Use

Photoreproduction and audio reproduction of any materials in which the Minnesota Orchestral Association holds copyright, shall be performed only with the written permission of the MOA except for photoreproduction of any published materials of the Association in the public domain.

 Preferred Citation

Minnesota Orchestral Association Board of Directors Records (PA 12, Series 1), Minnesota Orchestra Archives, Performing Arts Archives, University of Minnesota Libraries, Minneapolis.

 Acquisition

Early records were transferred to the archives in the 1970s-80s. More recent records were accessioned in 1992, 1996, and 2000.

 Processing Information

The collection was processed and the finding aid written by Leslie Czechowski in 2001 and updated in 2002.

 Organization of the Collection

The collection is organized into the following series:

1.1 Annual Reports 1945-[ongoing] 1.2 Annual Meetings 1961-[ongoing] 1.3 Board and Executive Committees 1952-98 1.4 Board Committees 1958-2001 1.5 Conductor Searches 1977-94

RESTRICTED

 Historical Note

The Orchestral Association of Minneapolis was established in 1907; its first president was Elbert L. Carpenter who served in that capacity until 1945. In 1956 the name was changed to the Minnesota Orchestral Association.

Presidents of the Board: Frederick Fayram (1903-05) Elbert L. Carpenter (1905-45) Sumner T. McKnight (1945-48) Loring M. Staples (1948-50) Stanley Hawks (1950-53) Kenneth N. Dayton (1953-55) Philip W. Pillsbury (1955-58) Charles S. Bellows (1958-61) John H. Myers (1961-64) Judson Bemis (1964-68) Paul Christopherson (1968-71)

In 1971 the Association hired its first professional president, Donald L. Engle. At that time the title of the head of the Orchestral Association was changed to Board Chair; his/her duties were also changed at that time because the president assumed the day-to-day operation of the Association.

Board Chairs : John S. Pillsbury, Jr. (1971-74) John W. Windhorst, Sr. (1974-76) George T. Pennock (1976-78) Stephen R. Pflaum (1978-80) Luella G. Goldberg (1980-83) Dale R. Olseth (1983-85) George H. Dixon (1985-87) N. Bud Grossman (1987-90) Nicky B. Carpenter (1990-95) Michael E. Shannon (1995-98) Thomas M. Crosby, Jr. (1998-2000) Douglas W. Leatherdale (2000- )

Scope and Content Note

This collection includes office files, correspondence, meeting minutes, reports, and publications relating to the Board of Directors of the Association. Most of the records were transferred from the office of the President.

 Index Terms

This collection is indexed under the following headings in the catalog of the University of Minnesota Libraries. Researchers desiring materials about related topics, persons or places should search the catalog using these headings.

Bemis, Judson Carpenter, Nicky B. Christopherson, Paul Cisek, Richard M. Dayton, Kenneth N. Engle, Donald L. Goldberg, Luella G. Johnson, Gustave F. Olseth, Dale R. Pennock, George T. Pillsbury, John S., Jr. Windhorst, John W. Minneapolis Symphony Orchestra Minnesota Orchestra Minnesota Orchestral Association Detailed Contents

The following section contains a detailed list of the materials in the collection.

Series 1.1: Annual Reports 1945-[ongoing] [2 boxes (10 linear inches)] Organization

Reports are arranged in chronological order.

 Scope and Content Note

The Annual Reports vary in size and complexity. Early reports are on both sides of one, 8 ½ x 11” piece of paper and contain brief financial information and list officers and directors of the Board. Recent reports are 10+ pages long, are professionally published, and contain a selection of photographs from the year’s activities. They contain longer narrative descriptions of activities of the Orchestra, more detailed financial information, lists of Board and staff, and lists of major financial sponsors. From the mid-1970s a copy of the annual report appeared in the January issue of Showcase. The set is not complete.

 Annual Reports 1945-84 1 Annual Reports 1984-2002 2 Series 1.2: Annual Meetings 1961-ongoing [4 boxes (1 linear foot)] Organization

Files are arranged in chronological order

 Scope and Content Note

Files contain materials from annual meetings and may include minutes, reports of related groups such as WAMSO and YPSCA, reports from the President, and financial reports and related correspondence. The set is not complete.

 Annual Meetings 1955, 1961-80 1 Annual Meetings 1981-86 2 Annual Meetings 1987-97 3 Annual Meetings 1967-1980 4 Annual Meetings 1978-80; 1982-83; 1985-2001 4 Series 1.3: Board & Executive Committees 1952-[ongoing] [25 boxes (7.5 linear feet)] Organization

The files are arranged in rough chronological order. Correspondence & Subject Files, 1952-93 (Box 1) Executive Committee, 1964-83 (Box 2-2A) Meetings & miscellaneous, 1960-83 (Box 3) Miscellaneous & subject files, 1967-83 (Box 4) Miscellaneous, 1979-97 (Boxes 5-6) Board meetings, 1963-91 (Boxes 7-8) Executive Committee meetings, 1963-91 (Boxes 9-12) Board & Executive Committee meetings, 1992-98 (Boxes 13-20)

Scope and Content Note

Contains minutes (incomplete) and reports from Board and Executive Committee meetings, correspondence from Association presidents, lists of Board and committee members, and related files. Box 4 contains a list of Board members from 1903-79.

Boxes 7-19 contain minutes of Board & Executive Committee meetings and materials sent to Board members before meetings. They include minutes of the previous meeting, reports from Orchestra staff, financial materials, etc. Mailings for Executive Committee meetings were sent along with those for Board meetings when they occurred in the same month (in the 1990s). The materials for both meetings are generally filed under the Board Meeting. Beginning in 1992 Board and Executive Committee meeting materials are filed together with other related Board materials (retreats, orientations, etc.).

Materials in Boxes 1-4 were accessioned in the 1980s; materials in Boxes 5-19 were accessioned in the 1990s. There is some overlap between the two groups.

 "Chronology of M.S.O. and its Board of Directors" 1903-67 1 Board Bios 1981-85 1

3 folders

 By-Laws 1952-93, 1991-93 1 Committee membership 1961-77 1 Correspondence 1963-67 1 Correspondence 1968-69 1 Correspondence 1975-77 1 Correspondence 1981-82 1 Correspondence 1983 1

Includes "Long Range Plan 1983-84 through 1987-88"

 Correspondence--Ford Foundation grant 1966 1 Correspondence: George T. Pennock 1976-77 1 Correspondence: Gustave F. Johnson 1975-77 1 Correspondence: John W. Windhorst 1975-76 1 Correspondence: Judson Bemis 1964-69 1 Correspondence: Judson Bemis--Symphony Ball 1965 1 Correspondence: Judson Bemis--Symphony Ball 1967 1 Correspondence: Kenneth Dayton 1975-84 1 Executive Committee 1959-69 1 Information for board members 1959 1 Executive Committee 1959-78 2

13 folders

 Executive Committee 1979-83 2A

5 folders

 Meetings and minutes 1960-70 3

2 folders

 Meetings and minutes 1972-78 3

Includes memo from the Artistic Advisory Committee of the Orchestra regarding name change, 1974; "The Minnesota Orchestra: Its Services, Its Operation, and Its Needs," 1972

 Meetings and minutes 1980-83 3

3 folders

 Miscellaneous 1967-75 3

4 folders

 Miscellaneous 1975-76 3

Includes "Response to the Operation Planning Study," 1976

 Miscellaneous 1976-77 3 Miscellaneous 1978 4

Includes "Board of Directors, 1945-75" (alphabetical list)

Miscellaneous 1979 4 Miscellaneous 1980-81 4

Includes "Board of Directors Information, 1903-1979" (alphabetical list)

Miscellaneous 1981-82 4

Miscellaneous 1983 4

Includes "Report on the Viability of Proposed Development of the 7-100 site" (Peavey Elevator), 1983

Orientation for new Board members 1967 4

Includes "Minneapolis Symphony Orchestra--Historical Sketch"

Programming Policies 1968 4 Reorganization 1976-77 4 Board of Directors 1979 5

2 folders

 Board of Directors 1980 5

3 folders

 Board of Directors 1981 5

2 folders

 Board of Directors 1983-84 5 Board of Directors 1985 5

3 folders

 Board of Directors 1985-88 5 Board of Directors 1986 5

"M.O.A. Reference Guide"

 Board of Directors 1986-89 5

Includes list of Life Members

 Board of Directors 1991 5

2 folders

 Board of Directors--History of Service 1903-86 5 Board of Directors 1992 6

2 folders

 Board of Directors 1993 6

2 folders

 Board of Directors 1994 6

2 folders

 Board of Directors 1996 6 Board of Directors 1997 6 Correspondence: Goldberg, Luella G. 1981-83, 1992 6

folders

 Goldberg, Luella 1985-88 6 Olseth, Dale 1982-86 6 Board meetings 1963-79 7

minutes only; 17 folders

 Board meetings 1980-91 8

minutes, some reports; imcomplete; 20 folders

 Executive Committee meetings 1963-77 9

minutes only; 15 folders

 Executive Committee meetings 1979-84 10

minutes, some reports; 51 folders

 Executive Committee meetings 1985-88 11

minutes, some reports; 48 folders

 Executive Committee meetings 1989-91 12

minutes, reports

 Board & Executive Committee meetings 1992 13

minutes & reports

 Board & Executive Committee meetings 1993 14

minutes and reports

 Board & Executive Committee meetings 1994 15

minutes & reports

 Board & Executive Committee meetings 1995 16

minutes & reports

 Board & Executive Committee meetings 1996 17

minutes & reports

 Board & Executive Committee meetings 1997 18

minutes & reports

 Board & Executive Committee meetings 1998 19

minutes & reports

 Board directory & committee information 1998, 1999, 2000, 2001 20 Orientation program 1996 20 Board orientation 1998 20 Board orientation 2000 20 Board biographies 1980-2002 21

14 folders

 Board meetings 1980-1992 21

2 folders

 Board meetings; retreat 1996-1999 22 Board meetings; special meetings; annual retreats 1992-2002 22

2 folders

 Executive Committee meetings 1990-1998 22

2 folders

 Executive Committee meetings 1998-2001 23

2 folders

 Board Committee information 1998-2000 23

2 folders

 Board Committee charges 1980s-1990s23 Board directories 1990, 1992-1993 23 Board directory and committee information 2002 23 Board directories 1971-1979 24 Board - miscellaneous 1988-1991 24 Board retreat July, 1989 24 Board retreat December, 1990 24 Board - miscellaneous 1991-1995 24

3 folders

 Board retreat May, 1996 24 Board - miscellaneous 1997 24 Board retreat March, 1997 24 Board - miscellaneous 1998 25 Board retreat April, 1998 25 Board - miscellaneous 1999-2000 25

2 folders

 Board retreats May, 2000-December, 2001 25

3 folders

 Board resolutions 1963-1992 25 Board - miscellaneous 2001-2002 25

2 folders

 Series 1.4 Board Committees 1958-[ongoing] [17 boxes (9.2 linear feet)] Organization

Files are arranged alphabetically by committee name and chronologically thereafter. AFL-CIO Comm. -- University Relations Comm., 1958-84 (Boxes 1-5) Name Change Committee, 1964-92 (Box 6) -- These materials are restricted Ad Hoc/Organization Comm. -- Summer Task Force, 1976-2001 (Boxes 7-15)

Scope and Content Note

Contains minutes (incomplete) and reports from meetings of various Board committees and related correspondence. Includes correspondence from the President and from the Chairman of the Board. Box 6, Name Change Committee files, are restricted until 2005. Other folders contain confidential memoranda, and permission to use must be obtained from the Orchestra.

Materials in Boxes 1-6 were accessioned in the 1980s; materials in Boxes 7-15 were accessioned in the 1990s. There is some overlap between the two groups. For example, Long Range Plan Committee files are in Boxes 4, 12—14.

 Related Materials

See also Series 5.7 (Finance Department) for financial and investment materials and reports.

AFL-CIO Committee 1968-70 1

See also Minneapolis Labor Union

 Artistic Advisory Committee 1973-75 1 Audit Committee 1973083 1

5 folders

Budget & Control Committee 1958-68 1 Conductor's Advisory Committee 1981-83 1

3 folders

Conductor's Committee 1969-83 1

5 folders

 Cultural Liaison Committee 1964-66, 1974 1 Deferred Giving Committee 1979 1 Deferred-Planned Giving Task Force Report 1978 1 Development Committee 1977-83 1

4 folders

 Development Committee 1981 1

"Report on Testing the Draft Case for the New Dimensions II Program"

 Endowment Fund Committee 1966 2 Finance Committee 1973-84 2

6 folders

 Hall Operations Committee 1975-83 2

3 folders

 House Committee 1969-75 2

3 folders; see also Donald Engle's papers (Series 2.1)

 Investment Committee 1961-69 2 Investment Committee 1971-81 3A

5 folders

 Investment Committee 1972-83 3B

2 folders; includes "The Orchestra Hall Investment Fund Ten Year Review" in 1983

 Investment Committee meeting reports 1974-79 3B

7 folders

 Investment Sub-Committee 1975-82 3B Labor Committee 1979 3B Long Range Plan: Richard M. Cisek's Strategy & Narrative 1980 4 Long Range Planning Committee 1963-64, 1969 4 Long Range Planning Committee 1980 4 Long Range Planning Committee 1981-83 4

3 folders

 Marketing Committee 1975-83 4

2 folders

 Media Committee 1981 4 Nominating Committee 1969-78 4

7 folders; missing 1970, 1971

 Nominating Committee 1979-83 5

4 folders

 Oakleaf Fund 1973-75 5 Operations Committee 1975-77 5 Orchestra Relations Committee 1977 5 Pension Committee 1963-79 5 Personnel Committee 1962-79 5

3 folders; includes "Survey of Touring Conditions in the M.S.O. by Steve Zellmer, 1963

 Political Action Committee consideration 1980 5 Presentations Committee 1980-81 5 President's Advisory Committee 1963-64 5 Public Affairs Committee 1976-82 5

2 folders

 Public Relations Committee 1964-66 5 Recognition Committee 1975 5 St. Paul Advisory Committee 1976-79 5 University Relations Committee 1963-67 5

folders

 Name Change Committee 1968 6

Restricted until 2005

 Name Change Committee 1973-74 6

Restricted until 2005

 Name Change Committee 1980-81 6

2 folders; Restricted until 2005

 Name Change Committee: Annual Retreat, Executive Committee 1967 6

Restricted until 2005

 Name Change Committee: Minneapolis Symphony 6

Copies of letters and news articles; Restricted until 2005

 Name Change Committee: Miscellaneous 1991-92 6

Restricted until 2005

 Name Change Committee: Orchestra Name 1992 6

Restricted until 2005

 Name Change Committee: Second Stillwater Meeting 1965 6

Restricted until 2005

 Name Change Committee: Stillwater Meeting 1964 6

Restricted until 2005

 Name Change Committee: Thunderbird Meeting 1966 6

Restricted until 2005

 Ad Hoc Committee on Organization & Staffing 1976 7

Report

 Audit Committee 1980, 1983-96 7

6 folders

 Board Affairs Committee 1988, 1994 7 Capital Campaign Committee 1980 7 Capital Expenditure Committee 1996 7 Capital Fund Advisory Committee 1981 7 Communications Committee 1996 7 Compensation Committee 1996-98 7 Conductor's Advisory Committee 1980-89, 1992-99 8

3 folders

 Contributed Revenue Subcommittee 1991 8 Customer Satisfaction Board Retention Committee 1997-98 8 Director Solicitation Committee 1980 8 Earned Revenue Task Force 1997-98 8 Endowment Campaign Steering Committee 19 8 Endowment Committee, Ad Hoc 1992 8

Includes Feasibility Study by Flessner

 Enterprise Committee 1994-97 8

2 folders; includes information on Minnesota Orchestra Visual Entertainment (MOVE) project

 Expense Task Force 1989 9 Finance Committee 1977-98 9

9 folders

 Guaranty Fund Steering Committee 1992-93 9 Hall Enhancement Committee 1995-97 9 Hall Operations Committee 1983-87 10

3 folders

 Investment Committee 1976-90 10

6 folders

 Investment Committee 1991-2001 11

5 folders

 Labor Committee 1979-87 11

2 folders; includes information on negotiations

 Labor Committee 1987-88, 1991-94 12

4 folders

 Long Range Plan Committee 1980-87 12

6 folders

 Long Range Plan Committee 1988-94 13

12 folders

 Long Range Plan Committee 1994-2001 14

7 folders

 Long Term Strategy Committee 1997-98 14 Marketing Committee 1985-90, 1998 14

3 folders

 May 1 Committee 1986 14 Nominating Committee 1979-81 14

5 folders

 Nominating Committee 1982-91, 1995-98 15

5 folders

 Oue Inaugural Committee 1995-96 15 Pension Advisory Committee 1980, 1985 15 Personnel Committee 1979-83, 1986-89 15

2 folders

 Planned Gifts 1985 15 Public Affairs Committee 1980-81 15 Revenue Task Force 1990 15

3 folders

 Summer Task Force 1988-89 15 Centennial Committee 2001-2002 16 Chair Succession Committe 1997 16 Government Affairs Committee 1997-2002 16 Board Governance Committee 1989-2001 16 Labor Negotiations Committee 2002 16 Long Range Plan Committee 1987-2000 16

3 folders

 Long Range Plan Committee 2001-2002 17

2 folders

 President Search Committee 1991 17 1998 Tour Committee 1998 17 Series 1.5 Conductor Searches 1977-94 [6 boxes (2 linear feet)] Organization

Files are arranged chronologically, then by subject.

 Scope and Content Note

Boxes 1-5 contain materials relating to search for music directors in 1977-78, 1984-85, and 1991. These materials are restricted until 2006.

Box 6 contains materials relating to the search for a music director in 1994 and 1999-2001, and is restricted until 2021.

 Restrictions

These materials are restricted until 2006 and 2021.