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Copy Services

Photocopy and Scanning services

The Archives and Special Collections units will make and provide photocopies or photographic reproductions of items in its collections as a service and convenience to users. Provision and subsequent use of reproductions is subject to the following restrictions:

1. The Archives and Special Collections units reserve the right to restrict copying, subject to conditions such as the fragility of the originals, the amount of staff time required to do the work, restrictions specified by the donor, or provisions of the copyright law. We do not duplicate entire archival collections, or all the text of individual books, manuscripts, or boxes of material.

2. Archives staff members will make all photocopies. Use of scanners is prohibited. Contact the archives regarding cameras, digital cameras, and video cameras.

3. Duplication by the Archives does not transfer either copyright or property right, nor does it constitute permission to publish in excess of "fair use" or to display materials. The researcher is responsible for obtaining such permission.

4. Copies are made for personal use only. They may not be transferred to another person or institution without prior written authorization.

Photocopy Rates:

• Single orders of up to 10 pages are free. Does not apply to color copies or orders requiring special handling.
• Standard copies (including reduction/enlargement, duplex):
• $0.25 per copy (8.5 x 11, 8.5 x 14, 11 x 17)
• Color copies:
• $1.00 per copy (8.5 x 11, 8.5 x 14, 11 x 17)
• Copying using upright copier for fragile, bound documents:
• $0.35 per copy (8.5 x 11)
• $0.50 per copy (11 x 17)
• Special handling for fragile materials:
• determined by archivist

Scans:

• Scans of portions of books and other printed materials are available, subject to the policies and rates listed above.
• Low resolution scans of photographs and other images are available, subject to the policies and rates listed above.
• Orders for high resolution, publication quality scans are placed through the appropriate Archives and Special Collections unit. Scans are produced by the Digital Collections Unit for a fee. http://digital.lib.umn.edu/dcu-scanning.phtml
• The photocopy service does not provide high resolution scans.

Delivery of Copy Orders:

• Patrons may arrange to pick up photocopies or have them shipped.
• Orders over $50 must be pre-paid before they can be shipped or picked up.
• Shipping and handling fees apply.
• Electronic File Transfer is available

Shipping Rates for Copy Orders:

U.S. Postal Service, First Class

# of pages	Shipping Rate
11 to 25	$1.50
26 to 50	$2.00
51to 100	$5.00
101 to 200	$7.50
201 to 350	$8.75
351 to 500	$10.75
501 to 750	$12.75
751 to 1000	$16.00

U.S. Postal Service, International Airmail

# of pages	Shipping to Canada	Shipping to Asia	Shipping to European Union
11 to 25	$1.50	$4.25	$4.00
26 to 50	$3.00	$7.00	$6.25
51 to 100	$4.00	$10.50	$9.25
101 to 200	$6.00	$14.50	$13.00
201 to 350	$9.50	$22.00	$19.50
351 to 500	$15.50	$35.00	$28.00
501 to 750	$20.25	$42.00	$35.00
750 to 1000	$23.00	$51.00	$43.00

United Parcel Service Domestic (Average 3 to 5 day delivery)

# of Pages	Weight	Shipping Rate
11 to 50	under 1 lb	$3.50
51 to 100	under 2 lb	$3.75
101 to 200	under 3 lb	$4.00
201 to 350	under 4 lb	$4.25
351 to 500	under 6 lb	$4.75
501 to 750	under 8 lb	$5.00
751 to 1000	under 11 lb	$5.50

Turnaround time:

Orders will be filled as staff time permits. Consult archives staff for approximate delivery date.

Rush orders:

Rush orders are available if staff time permits. A surcharge will apply.

Payment options :

Tax will be charged on all in-state orders.

• Personal check
• University of Minnesota departmental CUFS account
• Visa or MasterCard
• Cash is not accepted.

Research Services

Researchers unable to visit the Archives & Special Collections units directly may request copies delivered by mail or electronically. You are encouraged to consult with archival staff members about your research needs and for clarification of procedures. Staff will help identify sources of information relevant to your interests but cannot undertake extensive research projects. In most cases, staff are only able to fill offsite research requests if they are sufficiently specific, e.g., a particular document or the contents of a particular folder. In cases where research is required to identify relevant material, archives staff will conduct research, as time permits, for a fee. Please contact the appropriate archivist for further information.

Archives staff can sometimes refer customers to an outside researcher for hire who establishes his or her own rates.

Digital Reproduction Services

Please contact the appropriate archivist for further information. Digital reproductions of photographs, posters, or documents are handled by the University's Digital Collections Unit. Archives staff will assist you in placing your order for digital reproductions. Color and/or large-format prints require special handling. Images of certain previously scanned materials are available for a reduced fee.

Audiotapes and moving image materials:

Consult archives staff for reproduction costs, use fees, and turnaround time.

Use Fees

Use fees for publication or commercial use in any format may apply. Contact the appropriate archives unit for more information.

View the Use fees policy and rates.